Trainee Company Secretariat

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Arup is seeking a motivated Trainee Company Secretariat based in Singapore. This role offers hands-on experience in company secretarial administration, board support, and governance across Arup’s global operations. Ideal for candidates pursuing or holding the CGI Chartered Governance qualification, the role provides a strong foundation for a career in corporate governance.

The Opportunity 

•    Maintain registers, trackers, and group structure charts; coordinate document execution and liaise with external providers for notarisation and legalisation.
•    Schedule board meetings, prepare agendas and minutes under supervision, and assist with logistics and post-meeting actions.
•    Update corporate data in Diligent Entities, ensure timely statutory filings, and support KYC and audit processes.
•    Liaise with internal teams and global stakeholders to manage entity-related tasks and support bid teams with letters of support.
•    Contribute to SharePoint intranet updates, support automation initiatives, and perform ad hoc duties as needed.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. 
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve. 

Is this role right for you? 

•    Currently studying or completed the CGI Chartered Governance qualification.
•    Strong organisational and administrative skills with attention to detail.
•    Ability to manage multiple tasks and meet deadlines in a professional environment.
•    Proficiency in Microsoft Office and familiarity with Visio and SharePoint.
•    Willingness to learn and contribute to a collaborative global team

What we offer you 

At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. 
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.
Please see a list of Arup’s Singapore benefits below:
•    Hybrid working policy & flexible working hours
•    13th month bonus
•    Birthday leave
•    Paid parental leave for birth mothers 16 weeks & new parents (excluding birth mothers) 4 weeks
•    Purchase Additional leave of up to 20 days (permanent employees)
•    Paid Annual subscription to relevant Professional association.
•    Reimbursement of Professional Engineers application and examination Fees
•    International mobility opportunities
•    QP allowance
•    Site Allowance
•    Work related travel insurance 
•    Dental expense cover
•    Marriage leave (3 days)
•    Examination leave (2 days)
•    Family care leave
•    Bike Loans of up to SGD2000

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup. 

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

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