Team & Project Coordinator
Joining Arup
Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.
Arup is a multi–disciplinary firm of designers, planners, engineers, consultants, and technical specialists, working across every aspect of today’s-built environment. Together we help our clients solve their most complex challenges – turning exciting ideas into tangible reality. Through our ethos of Total Design, we seek to find sustainable and low carbon solutions for our clients.
Our Business and Corporate Services functions provide a fundamental platform of unyielding support, enabling our firm to operate efficiently whilst working with our clients on ambitious projects that will set new industry standards.
Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!
The Opportunity
We’re looking for a proactive, highly organised Team & Project Coordinator to become the operational backbone of a busy multidisciplinary team. In this role, you’ll keep day‑to‑day operations running smoothly managing meetings, travel, onboarding and team processes while also providing hands‑on project coordination that supports high‑quality delivery for our clients. You’ll help maintain information flow, track deliverables, support document control and quality checks, and ensure project teams stay aligned and on schedule. Alongside this, you’ll contribute to bids, reports and presentations, help organise design reviews and technical sessions, and champion best‑practice systems and processes. This is a role where your organisation, communication and initiative will make a visible impact every day.
At Arup, you belong to an extraordinary collective in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.
You will have the opportunity do socially useful work that has meaning to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
We are looking for a candidate who:
Has experience in a similar team or team & project coordination role, ideally in a professional services / multidisciplinary environment
Possesses excellent communication, interpersonal and stakeholder management skills & can demonstrate resilience, ownership of tasks, problem‑solving, and a growth mindset with a focus on continuous improvement.
Takes pride in doing a good job and working as part of a team to provide an excellent service and high-quality deliverables to our clients.
Strong organisation, multitasking and attention to detail; able to work independently and as part of a team.
Is proficient with Microsoft Office (Word, Excel, PowerPoint) and understands good file/document management practices
Is familiar with project and business systems (e.g., SharePoint, extranets) is desirable; ProjectWise experience is ideal but not essential
This role does not meet the criteria for visa sponsorship under the UK immigration system. Applicants must have the right to work in the UK
Not ready to apply just yet, or have a few questions? Contact Louise Raisbeck (Louise.Raisbeck@arup.com). Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Different People, Shared Values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at http://www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Louise.Raisbeck (Louise.Raisbeck@arup.com) to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/
Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.
Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list
Closing Date - 14th March 2026 - We may close the role earlier than the advertised date should we receive a large number of applications, so please ensure you apply early
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