Team Assistant

Joining Arup

Arup is a multi–disciplinary firm of designers, planners, engineers, consultants, and technical specialists, working across every aspect of today’s-built environment. Together we help our clients solve their most complex challenges – turning exciting ideas into tangible reality as we strive to find a better way and shape a better world.  

Our Business and Corporate Services functions provide a fundamental platform of unyielding support, enabling our firm to operate efficiently whilst working with our clients on ambitious projects that will set new industry standards. 

An exciting opportunity has arisen in our NW&Y Geography for an experienced team Assistant to be based in Liverpool, to provide robust and proactive support to all team members, including leaders.

Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!

The Opportunity

This is a pivotal support role within a busy office and will make a significant impact on how the team operates and engages with our clients.  The role will involve being the ‘go to’ person within the teams, working closely alongside the Personal Assistant for the Office Leader but with your own responsibilities within the teams, supporting and enabling colleagues to produce quality deliverables and ensure smooth operations.

You will be responsible for supporting the team in project administrative activities in line with client requirements – this may include high-profile project work as well as routine administrative tasks, for example supporting on workload spreadsheets, or supporting the project team in adhering to internal procedures. Producing high-quality documents in line with the Arup brand for internal or external purposes, proofreading content to ensure consistency and style, editing and making suggestions for improvements to text and presentations, preparing draft PowerPoint presentations if required.

Working collaboratively with both project and business development and marketing teams in work-winning activities - preparing bids, PQQs and preparing supporting documentation such as CVs, project sheets, etc.

Is this role right for you?

We are looking for people who:

• Demonstrate experience in a similar role, ideally in professional services, multi-disciplinary environment.
• Demonstrate sound knowledge of Microsoft packages, including PowerPoint skills and ideally SharePoint.
• Have an excellent communication style, both written and verbal
• Are curious in learning and development
• Have experience in standard office administrative procedures
• Demonstrate sound knowledge of Microsoft packages, including PowerPoint skills and ideally SharePoint.

Not ready to apply just yet, or have a few questions? Contact Elisa Luchmun at elisa.luchmun@arup.com, Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs. 

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Simone Haigh at Simone.haigh@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Stay safe online – Arup will never ask for your bank details as part of our recruitment process. 

Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.

Closing Date: 3rd January 2025