Senior Bid Co-ordinator

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Arup is the creative force at the heart of many of the world’s most prominent projects in the built and natural environment. Working in more than 140 countries, the firm’s designers, engineers, architects, planners, consultants, and technical specialists work with our clients on innovative projects of the highest quality and impact. As a wholly independent organisation, we are owned in trust for the benefit of our employees and their dependants: with no shareholders or external investors we determine our own business priorities and direction.

The Opportunity

In an increasingly competitive marketplace, our Marketing, Communications, and Business Development (MCBD) team enables Arup to build and protect our reputation, deepen client relationships, win quality work, and attract top talent. This role will be key in achieving our strategic market and client ambitions. We are seeking to appoint a Pursuits and Bids Consultant to join our MCBD function.

The Pursuits and Bids Consultant provides professional input into Arup’s regional work winning activities in the development and management of pursuits, bids and pitches. The pursuits and bids team in each Geography provides professional support for Arup’s work winning activities in the development and management of pursuits and bids. It is part of the MCBD team within Business and Markets spanning the [Geography, Portfolio, or Geography - Portfolio].

The consultant will coordinate and support pursuits and bids as part of proposal teams and may support other client-specific Business Development related activities. The work requires a strong understanding of the Arup value proposition and our services, the industry and markets in which we work, and the clients and collaborators we work with and our people delivering the work.
 

Key responsibilities:

• Support tender processes of varying scales and complexity, including bid scheduling, compliance, and document production, contributing to sophisticated, consistent and highly focused bids and offers.
• Coordinate content for Arup’s bid and pitch documents.
• Coordinate tender process or portions of the tender process to support the bid development and delivery plan, work could include bid scheduling, compliance checks, and document development and production.
• Liaise with technical teams, schedulers, project managers and other contributors within the business to ensure timely development and delivery of information required to meet internal and external (pursuit) deadlines and priorities

Clients and Market focus

• Develop an understanding of the Arup-specific value propositions and opportunity-specific win strategies.
• Support bid and opportunity research to support positioning activities

CRM and Systems

• Support accurate and appropriate CRM use including data integrity throughout the bid lifecycle.
• Contribute to bid and other collateral, proposal master file templates and similar resources.
• Liaise with collateral/knowledge team to contribute to and maintain marketing system materials on SharePoint / essentials pages including bid collateral, proposal master files templates and other government forms, to support bidding best practice and efficiency.
• Knowledgeable in the use of best practice tools, templates and resources to support effective pursuits and bidding to enhance effectiveness across the wider business.

Is this role right for you?

• Bachelor's degree in a relevant field, such as Marketing.
• +3-5 years’ experience working in pursuits and bids in the AEC industry or similar.
• Experience in working with high-performing pursuit teams.
• Experience of bidding lifecycle and bid delivery at Country/Office level.
• Experience in document management and in working to company brand standards
• Knowledge of AEC bidding and procurement methods.
• Working with the technical staff and within a broader marketing, communications and business development team to ensure quality and consistency in all proposal/qualification documents.
• Use of CRM database.
• Strong time management / prioritisation skills.
• Strong problem-solving skills
• Strong communication and interpersonal skills.
• Proficiency in CRM pipeline management systems.
• Ability to work in a fast-paced, dynamic environment.  
• Able to work in a highly collaborative and inclusive environment with peers, leaders and other stakeholders.
• High level of personal integrity, professionalism, and inclusive leadership. Commitment to exemplifying Arup’s aims, particularly those of being a ‘humane organisation’, maintaining ‘quality of work’, and ‘straight and honourable dealings’.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Benefits that work for you:

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Wellbeing and Culture: At Arup we are committed to fostering a healthy working culture by offering a range of health and wellbeing benefits, including health insurance, flexible working schemes, wellness programmes and an Employee Assistance Programme. 
• Equality, Diversity and Inclusion: We strive to embed inclusion in our way of working, our interactions with one another and the projects we deliver. We are committed to creating an inclusive working environment for talented people of any background, based on merit, fairness and respect.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact lia.wiltsher@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

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