Research Administrator

Join Arup

Arup's purpose, shared values, and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. 

Join our global Research team as our Research Administrator reporting to the Global Research Leader. In this essential role, you drive our culture of curiosity, innovation, and excellence by supporting the effective running of our Global Research Programme. You will set-up, coordinate and track our global research investments and research projects, and identify and implement opportunities to automate programme management. You will liaise with our researchers around the world and support and coordinate their engagement in the Research Programme, and to capture the value and impact of our research investments.  

Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!

The Opportunity

In this role, you will be responsible for organizing and coordinating the adjudication and approval of numerous research proposals, while playing a key role in the daily management and tracking of research investments. You will monitor and support research projects and teams throughout their lifecycle, from project initiation and spend tracking to closeout and beyond. Additionally, you will be tasked with organizing and coordinating continuous value capture, administering Arup’s internal investment and research management systems, and identifying opportunities to improve and automate research management and value capture processes. You will collaborate with internal stakeholders to implement these improvements. A service-oriented approach is essential, as you will engage with a wide range of global stakeholders, including research professionals and Arup leadership groups, to coordinate their involvement in the global research program. You will also work closely with Research Managers and Leaders to track project progress and ensure corrective actions are taken when needed, while organizing meetings and events for both internal and external collaborators and stakeholder groups.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

We are interested in speaking with people who have

• Excellent administration, organisation, communication, and coordination skills
• A desire to gain programme management experience
• Strong planning, analytical and organisational skills
• Excellent stakeholder management and engagement skills
• Comfortable communicating with all levels of managerial and operational staff
• Excellent numeracy, writing and presentation skills
• Organised team player willing to develop their role and support their team

• Experience automating research, fund management, and value capture processes is desirable
• Experience in, or a willingness to experiment with, the use of AI in research management is desirable
• Fluidity in working across multiple time zones and global regions

Not ready to apply just yet, or have a few questions? Contact Ken Wilkins at ken.wilkins@arup.com. Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.

What we offer you 

At Arup, we care about each member’s success, so we can grow together. 

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.  

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts. 

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different people, shared values 

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. 

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup. 

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Ken Wilkins at ken.wilkins@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you. 

Our Application Process 

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/ 

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.

Closing Date - 21st March 2025