Project Controls Specialist

Joining Arup  

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve. 

We are currently seeking a Project Controls Specialist to join our team Toronto office team working on a variety of large scale infrastructure projects.

The focus of this role is to provide strong commercial support to project managers, directors and business administrators in the areas of financial management, general commercial support, contract administration, sub consultant management and bid support.

The opportunity  

• Assist the Commercial Manager and Project Manager in implementation of project specific cost control processes to ensure project profitability and other commercial goals are met.
• Assist in budget estimation, forecast and resource planning.
• Use of financial system to monitor financial performance, project costs and other performance parameters.
• Track actuals cost against budgets, conduct variance analyses, carry out reporting of project financial performance and respond to queries from project teams on performance issues.
• Assist in monitoring and managing scope changes; maintaining change and risk registers, preparing fee proposals and contract change orders.
• Comfortable in preparation and issuing of monthly client invoices and monitoring accounts receivable. 
• Collection, collation and review of timesheets of project team members.
• Preparation of various monthly client reports.
• Commercial management of sub consultants including preparation of sub consultant agreements, tracking costs, and reviewing invoices and payments.

You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.  

Is this role right for you?

• Bachelor’s Degree in a related field
• Minimum of 5 years of relevant experience in engineering design or construction industry.
• General knowledge of commercial management and experience in contractual matters preferred.
• Ability to work under pressure, prioritize effectively and manage deadlines; highly organized.
• Strong analytical skills related to data and able to tell a story tailored to the audience.
• Strong interpersonal and communication skills essential for team-based working.
• Proactive, willingness to take on additional responsibilities without having to be assigned.
• The capability to operate autonomously while effectively seeking and utilizing appropriate review and support. 
• Advanced knowledge of Excel, data analysis, formulas, VBA macros, PowerQuery and spreadsheet design.
• Experience in PowerBI for report preparation is required. 
• Experience in Earned Value Management reporting is preferred.
• Experience in PowerPoint for report preparation desirable.
• Experience with Power Automate, PowerApps is desirable.
• Experience in sub-consultant cost management is preferred
• French language skills would be an asset.

Please note that all applicants must apply directly via the job portal. If this role is not quite what you are looking for, but you are interested in other opportunities for a future with purpose, please sign up to our Talent Community where you will be kept up to date with roles suitable for you to shape a better world.

What we offer you 

At Arup, we care about each member’s success, so we can grow together. 

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.  

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.  

Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup except for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future. 

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.  

Toronto Hiring Range – Hiring Range - The good faith base salary hiring range for this job if performed in Toronto is $88,350 to $103,950 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Toronto will differ.  

Different people, shared values 

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.  

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.  

Our Toronto office is located on ceded and unceded lands of many nations including the Mississaugas of the Credit, the Anishinabewaki, and the Haudenosaunee (hoe-dee-no-SHOW-nee). We acknowledge this land and its people to build a shared understanding of how our collective past brings us to where we are today. Through our ever-developing commitments, we strive to strengthen our relationships with this land, its people, and its treaties to shape a better, more inclusive world.    

Our Application Process  

We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly. 

Arup is an equal opportunity employer and will consider applications from all qualified individuals. Every job applicant will be treated equally, fairly and with respect regarding race, color, ancestry, sex, gender identity or expression, sexual orientation, pregnancy, civil status, age (except as provided by law), creed/religion, political convictions, language, ethnic or national origin, disability/handicap, pardoned record of offences, social condition (marital or family status, receipt of social assistance), and any other ground protected by the applicable human rights legislation.

Stay safe online. Recruitment fraud is on the rise, and Arup’s name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process.  

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