Procurement Assistant
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
In this role, you will support the Operational Procurement team, within the Global Procurement function. Your tasks will include sourcing, generating purchase orders, order fulfilment, managing invoices and maintaining data within Arup systems. You will communicate with and influence stakeholders, providing excellent procurement advice. Building strong relationships and delivering effective solutions will be crucial.
Your work will enhance quality, performance, and efficiency, while reducing costs and risks. Sustainable development, decarbonisation, and our organisational values will be central to our procurement strategy and your role. Our values - Arup
The Opportunity
Focus:
- Provide support across the procurement team with range of activities.
- Create and track POs in accordance with correct policies and processes.
- Updating Arup’s systems with agreement information.
- Communicating with stakeholders to manage queries.
- Request quotations from vendors as directed to ensure timely delivery of our requirements.
- Liaising with the business to support your work as required and/or directed.
- Ensuring the organisation’s procurement processes and systems are utilised effectively.
- Ad-hoc administrative and data entry tasks.
- Supporting sustainability into your activities to support our organisational goals in carbon reduction and social responsibility.
Impact:
- Ensure the smooth running of procurement processes
- Drive excellent service fulfilment through building good relationships
- Assist with opportunities for improvements in cost, quality, service, risk mitigation as part of your work
- Working within clear, efficient and effective processes and controls, supporting the procurement policy framework
- Reflecting the team as a responsive, efficient and supportive business function
- Empathetic approach to delivery
- Excellence in your outputs, communication and stakeholder engagement
At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
- Familiarity with procurement elements and systems – Purchase orders, quotations, contracts, invoicing and delivery/fulfilment.
- Excellent communication skills
- Strong focus on delivery and demonstrating the value of procurement in your work
- Attention to detail
- A range of qualifications will be considered for the role.
Not ready to apply just yet, or have a few questions? Contact Cindy Wong (Cindywong@arup.com)
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Cindy WONG to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
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