Portfolio Coordinator to APAC Portfolio Lead

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Arup is seeking a highly organised and proactive Portfolio Coordinator to support the APAC Portfolio Leader and strategic portfolio operations. This role combines high-level administrative support with strategic coordination, including diary management, stakeholder engagement, reporting, and event planning. It’s ideal for someone with strong interpersonal skills, technical capability, and a passion for enabling leadership success. Open to candidates based in locations outside of Singapore.
 

The Opportunity 

•    Deliver confidential, high-quality administrative assistance to the Portfolio Leader, including document creation, presentations, research, and drafting communications. Manage diary scheduling, travel approvals, expenses, and timesheets. 
•    Liaise with internal stakeholders and global portfolio networks to align agendas and priorities. Support regional strategic pursuits and ensure smooth operations between teams, identifying opportunities for process improvement.
•    Extract and analyse data from Power BI, generate dashboards, and monitor progress. Oversee CRM pipeline management and central budget spend analysis, including time transfers.
•    Coordinate meetings and industry events, including agenda preparation, minute taking, reporting, and follow-up actions. Act as the point of contact for marketing and communications support related to portfolio activities.
•    Work closely with APAC leadership and administration networks to support regional coordination. Represent the team in sharing key information and ensuring alignment across business functions.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. 
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve. 

Is this role right for you? 

•    Experience providing high-level administrative support to senior leaders in professional services.
•    Strong written and verbal communication skills with a professional yet approachable style.
•    Proficiency in Microsoft Office and data tools like Power BI.
•    Demonstrated ability in meeting coordination, including agenda setting and minute taking.
•    Excellent time management, problem-solving, and organisational skills, with the ability to handle sensitive and confidential information.

What we offer you 

At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. 
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.
Please see a list of Arup’s Singapore benefits below:
•    Hybrid working policy & flexible working hours
•    13th month bonus
•    Birthday leave
•    Paid parental leave for birth mothers 16 weeks & new parents (excluding birth mothers) 4 weeks
•    Purchase Additional leave of up to 20 days (permanent employees)
•    Paid Annual subscription to relevant Professional association.
•    Reimbursement of Professional Engineers application and examination Fees
•    International mobility opportunities
•    QP allowance
•    Site Allowance
•    Work related travel insurance 
•    Dental expense cover
•    Marriage leave (3 days)
•    Examination leave (2 days)
•    Family care leave
•    Bike Loans of up to SGD2000

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup. 

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

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