Personal Assistant Global Business/Markets Leadership
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
The Arup people function is undergoing an exciting period of transformation. As we establish our new operating model, we are streamlining our processes and aligning our delivery on a global scale, to ensure that we provide an excellent member experience aligned to our values.
Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!
The Opportunity
Role purpose
The purpose of this role is to provide PA support to Global Market and Business Leaders with key administrative and logistical tasks to enable effective performance in their role.
This role will act as a conduit between the Leaders and their stakeholders. The Personal Assistant is expected to develop a good understanding of how the business works, supporting the Leaders in meeting their ambitious agendas, managing busy, complex and fast-moving diaries, and will take the lead on a range of activities and initiatives.
Is the role right for you?
We are looking for candidates with experience of the following, and will;
Take ownership of and make complex travel arrangements, including Visas.
Take full ownership of enquiries from start to finish and ensuring swift resolution. Assisting with internal and external communications.
Assist with event planning and coordination, taking a proactive approach and offering logistical solutions and recommendations.
Diary management, resolve conflicts and suggest solutions by looking ahead and collaborating with other Assistants and Leaders.
Delivery of support services to the Leaders, including but not limited to producing documents, presentations, researching and gathering information and authoring non-standard letters, emails, reports, and other documentation.
Expense Management: Collating and submitting monthly expenses; raising and processing purchase orders, invoices, subscriptions, using relevant Arup software.
Responsibilities & Key experience
Experience of providing support at senior level and to a high standard.
Strong collaboration and support experience to ensure key activities are covered.
Appreciation and sensitivity to the cultural diversity of the global firm.
Experience of managing changing demands and priorities with a flexible approach.
Operationalise our vision and strategy
This is a varied role requiring a self-managed contribution within admin scope, delivered with minimal supervision and direction, to provide administrative support to the Leaders, enabling them to achieve their strategic and operational objectives and realise the firm’s Global Strategy.
Plan and organise activities on behalf of the Leaders, partnering with them to fully understand their business priorities, pre-empt challenges, and find solutions.
Support Leaders in preparing for, and attend external and internal meetings, including document preparation, proofreading, collation, and filing. Enable and support the timely delivery of reports and other documentation on a regular basis.
Governance: Observe compliance with internal policies and external regulations.
Recognise, understand, and build positive relationships with key stakeholders and enhance the reputation of the business.
Delivering excellence for our clients
Confidentiality: The ability to be discreet and maintain confidentiality in dealing with internal and external stakeholders, maintaining a reputation for the highest standards of integrity.
Setting an example: Delivering work to the highest standard, setting the example of quality work in a support capacity for others across the firm.
Understand key drivers and business imperatives, such as H&S, Sustainability, Equality Diversity, and Inclusion, Digital, Wellbeing, and actively keep them top of the Leaders’ agenda.
Measures of success
Feedback from key stakeholders.
Seamless management of the support provision across all 3 Leaders
Not ready to apply just yet, or have a few questions? Contact Rhian Melaney rhian.melaney@arup.com. Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Different People, Shared Values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at http://www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Rhian Melaney rhian.melaney@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
To understand what to expect next, please visit our https://www.arup.com/careers/recruitment-process/
Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.
Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.
Closing date: 1st August 2025