Personal Assistant
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
The Arup people function is undergoing an exciting period of transformation. As we establish our new operating model, we are streamlining our processes and aligning our delivery on a global scale, to ensure that we provide an excellent member experience aligned to our values.
Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!
The Opportunity
We are seeking a motivated and proactive Personal Assistant to support two Transport Directors within Arup’s Commercial Leadership team. This role offers the chance to work at the heart of our transport leadership, providing both high-level administrative support and hands-on assistance with internal projects. Acting as a key link between the Directors and their stakeholders, you’ll play an important role in enabling effective performance and supporting strategic initiatives.
Is the role right for you?
If you thrive in a dynamic, global environment and enjoy working closely with senior leaders, this role could be a great fit. You’ll need to be organised, adaptable, and comfortable managing multiple priorities. Experience supporting executives and handling sensitive information is valuable, but we also welcome candidates with transferable skills from other backgrounds.
You’ll bring a collaborative mindset and a proactive approach to problem-solving, with the ability to anticipate needs and deliver solutions. An appreciation for cultural diversity and a commitment to excellence will help you succeed. We encourage applications from people of all backgrounds and experiences who are passionate about enabling leadership and contributing to strategic initiatives.
Responsibilities
Manage complex diaries, travel arrangements (including visas), and scheduling conflicts, coordinating effectively with Directors and Assistants.
Provide high-quality administrative support, including drafting documents, preparing presentations, handling expenses, and maintaining compliance with policies.
Organise and oversee workshops, meetings, and events, ensuring smooth logistics and accurate follow-up on actions.
Support Directors on internal change projects and governance processes, anticipating challenges and finding solutions.
Build and maintain strong stakeholder relationships while safeguarding confidentiality and integrity in all interactions.
Skills & Attributes
Highly organised, adaptable, and confident in managing competing priorities with minimal supervision.
Strong communication skills with discretion, professionalism, and the ability to handle sensitive information.
Proactive problem-solver with a collaborative mindset and strong business awareness.
Commitment to excellence, delivering work to the highest standard and championing Arup’s values (Health & Safety, Sustainability, EDI, Digital, Wellbeing).
Ability to develop a deep understanding of leadership priorities and contribute meaningfully to strategic initiatives.
Not ready to apply just yet, or have a few questions? Contact Rhian Melaney rhian.melaney@arup.com. Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Different People, Shared Values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at http://www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Rhian Melaney rhian.melaney@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/
Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.
Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.
Closing date: 20th December 2025. We may close the role earlier than the advertised date should we receive a large number of applications, so please ensure you apply early.