Junior Facilities Co-ordinator

Shape a future with purpose at Arup in Dublin. 

Create Arup's Inspiring Workplace

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. 

The opportunity

Join a vibrant, diverse, and multidisciplinary office in Dublin.  We are currently seeking a Junior Facilities Co-ordinator to join our team on a permanent contract. This is an excellent opportunity for a candidate who wants to develop their career in the facilities environment.

As a Junior Facilities Co-ordinator at Arup, you will:

• Co-ordinate and manage soft services throughout the 4 offices in Dublin, Cork, Galway & Limerick. The role is predominantly Dublin-based but there is limited travel required to the other offices and after-hours commitments needed on a limited prescheduled basis. (except in an emergency)
• Assist in co-ordinating contractor’s on-site activities to ensure that the tasks are performed successfully and closed out in line with internal procedures.
• Carry out building walks, generate reports, tasks, and photos on findings.
• Manage sub-contracted teams such as the canteen, cleaners, security, deliveries, maintenance contractors etc.
• Manage the ACT Access Control System as the first point of contact & the Trend BMS System.
• Ensure safe and clean facilities across the site. Ensure all works are undertaken in line with Environmental and Health & Safety legislation.
• Manage annual budgeting and assist in overseeing costs for the Facilities Department and the issuing of purchase orders.
• Assist in the Project Management of small projects throughout the Ireland offices as well as the involvement in the co-ordination of in-house events. i.e. the Summer BBQ, parties, etc.

Does this role inspire you? 

We're looking for someone who is passionate about Facilities Management. These are the essential skills and qualifications for the position: 

• 2-3 years’ experience in a facilities environment.

We also value:

• Qualification in Facilities or Project Management.
• Familiarity with requesting and approving RAMS, therefore, experience with working with and approving sub-contractor paperwork is desirable.

Why Arup?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Wellbeing and Culture: At Arup we are committed to fostering a healthy working culture by offering a range of health and wellbeing benefits, including health insurance, flexible working schemes, wellness programmes and an Employee Assistance Programme.  
• Equality, Diversity and Inclusion: We strive to embed inclusion in our way of working, our interactions with one another and the projects we deliver. We are committed to creating an inclusive working environment for talented people of any background, based on merit, fairness and respect. 

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

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Do you want to join us in shaping a better world?

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