Junior Bid Coordinator

Shape a future with purpose at Arup in Dublin. 

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. 

The Opportunity

Join a team that’s making a real difference. We are currently looking to recruit a junior bid coordinator to join our work winning team. The candidate will report to and work closely with our Senior Bid Coordinator and sit in our wider Business Development & Marketing team. Under the direction of the senior bid coordinator, they will support the business teams and internal stakeholders by coordinating all aspects of our bids and tendering with potential and existing clients. If you are an energetic professional, with a positive attitude, we would love to hear from you.

As a junior bid coordinator at Arup, you will:

Provide key bid administrative support to the bidding team, helping to ensure the bid preparation is running smoothly and according to the existing bidding procedures and guidelines. Working closely with the Senior Bid Coordinator, you will be involved in the following tasks:

• Updating opportunity trackers, downloading, filing and circulating documents to relevant stakeholders in the company; tracking internal decisions
• Keeping track of renewal dates of internal documents
• Drafting and collating documents, researching additional information for submissions following guidance and instructions from the Senior Bid Coordinator.
• Creating and completing standard submission files such as internal company templates and government forms used in public bidding
• Formatting and finalising completed documents for inclusion in bid submissions, document management and version control
• Maintaining records of successful bids for future reference
• Assisting in the production of marketing materials and company information sheets to enhance the company’s future business opportunities and to support bids.
• Proof reading, fact checking, rewriting and reformatting information that is provided for tenders.
• Track the status of all bids/tenders through the evaluation, award process and feedback where relevant.

Does this role inspire you?

This role is ideal for candidates looking to begin a career in administration, business services, bidding and proposal support with a certificate in Office or Secretarial Administration or a Bachelor's Degree. 

We also value: 

• Good Microsoft Office skills, particularly in Word, Excel and PowerPoint.
• Strong organisational skills.
• Team player with the ability to build relationships at all levels within the organisation.
• Self-motivated and the ability to manage work within fixed deadlines.
• Ability to multi-task and handle multiple projects at one time while meeting deadlines.
• Excellent communicator, patient, well organised and possess excellent written and verbal skills.
• High level of attention to detail.

Why Arup?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Wellbeing and Culture: At Arup we are committed to fostering a healthy working culture by offering a range of health and wellbeing benefits, including health insurance, flexible working schemes, wellness programmes and an Employee Assistance Programme. 
• Equality, Diversity and Inclusion: We strive to embed inclusion in our way of working, our interactions with one another and the projects we deliver. We are committed to creating an inclusive working environment for talented people of any background, based on merit, fairness and respect.

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. 

Do you want to join us in shaping a better world?

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