International Mobility Consultant

Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

The International Mobility Consultant is responsible for managing and coordinating all aspects of international assignments, cross‑border relocations, and global mobility programs. This role supports members, managers, HR teams, and external partners to ensure seamless international moves that align with organizational policy, compliance requirements, and business objectives.

The Opportunity

This position requires strong interpersonal skills, attention to detail, an understanding of global tax and immigration principles, and the ability to navigate complex, fast‑moving situations with professionalism.

The role reports to the regional mobility leader.  Collaboration with colleagues across the International Mobility team and other subject matter experts and vendors will feature prominently as we drive operational excellence. Broader opportunities to engage and partner with a diverse range of stakeholders arise in conjunction with specific strategic and operational mobility project work.

The role is a key component of a global team of trusted and respected mobility specialists that provides consultancy, direction and leadership for Global Mobility at Arup.

Responsibilities

Assignment and Relocation Management

• Guide employees, managers and business through mobility policies, ensuring clear communication and consistent application.
• Liaise with immigration law firms, employees and business on related matters.
• Serve as the primary point of contact for employees relocating internationally (short‑term, long‑term, permanent transfers and commuters).
• Coordinate end‑to‑end relocation services, including temporary accommodation, travel arrangements, and destination services.
• Carry out the pre/post assignment briefings and orientation of the assignee on Arup’s policy, including compensation details where applicable
• Manage assignment initiations, prepare cost estimates, compensation calculations, assignment packages and letters

• Provide continuing advice and support to both Arup managers and assignees, maintaining regular contact throughout the assignment

   

Cross Border Compliance

• Liaise with immigration providers to secure visas, work permits, and residency documents.
• Coordinate with tax providers to facilitate tax briefings, tax return preparation, and ongoing tax compliance in host and home countries.
• Monitor and mitigate risks related to short term mobility (e.g., A1 certificates, posted‑worker filings, short‑term immigration rules).
• Facilitate payroll instructions, including assignment allowances, COLA, per diems, and shadow payroll requirements.
• Initiate international healthcare plan membership where necessary.
• Review compensation reports for accuracy and alignment with assignment terms.

Stakeholder and Vendor Management

• Provide expert advice to business leaders to help inform mobility decisions (e.g., type of move, mobility package, likely costs and deployment timelines).
• Analyze mobility data and support the region mobility lead in reporting insights and trends to inform mobility strategy.
• Build strong relationships with HR partners, talent acquisition, managers, finance, and external relocation vendors.
• Collaborate with the Mobility Operations Lead to manage vendor performance (e.g., relocation companies, tax advisors, immigration partners) to ensure high‑quality service delivery.
• Support escalations and resolve employee issues promptly.

Policy, Process and Program Support

• Provide guidance on global mobility policies and suggest updates based on current global practices.
• Maintain assignment documentation, international mobility systems, and data accuracy.
• Support audits, reporting, and analysis of mobility trends.
• Support the delivery of planned cyclical mobility events (for example, assignee survey, salary review, fx reviews).
• Proactively identify and act upon opportunities to improve standardization, simplification, the quality of services delivered and the broader mobility experience.
• Support the region mobility lead to prepare and deliver training and awareness sessions to various stakeholder groups to help embed best practice mobility management in the business and all supporting services. 

Skills and Attributes

• Strong understanding and experience of the fundamentals of Global Mobility - policy and processes, immigration, tax and relocation.

• Working knowledge of US and Canada immigration requirements and processes.

• Passion for excellence, high attention to detail and ability to manage multiple cases simultaneously

• Ability to work independently and collaborate as part of a team.

• Excellent organization skills, with the agility to adjust plans and re-prioritize at short notice.

• Strong analytical skills.

• Applies a problem-solving mindset - seeks creative, innovative solutions.

• Communicates confidently to varied audiences in flexible styles.

• Ability to build a rapport and nurture relationships at all levels.

• Ability to work across cultures and time zones.
• Experience working with global mobility technology platforms
• Exposure to global tax principles (e.g., shadow payroll, tax equalization).
• Knowledge of employment law and compliance issues across regions.
• Previous experience in a multinational company or professional services firm 

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. 

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve. 

What We Offer You

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup except for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Hiring Range - The good faith base salary hiring range for this job if performed in Toronto is $100,000 to $115,000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Toronto will differ.

Different people, shared values 

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. 

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.

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