Human Resources Coordinator
HR Coordinator
Shape a future with purpose at Arup in Copenhagen
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
At Arup, we take pride in shaping iconic projects that combine innovation, sustainability, and functionality. Our work in Denmark includes groundbreaking projects like the Cityringen Metro, BLOX and the Camp Adventure observation tower. We are a growing, dynamic office of 80 staff, with a mix of Danish and international talents, and our office is located in the heart of Copenhagen centre.
About the Role
Our Human Resources team is looking for a passionate HR Coordinator to support the administration of HR functions and enhance employee experience. Working closely with the HR Manager, you will support day-to-day operations of HR and ensure smooth people processes for our colleagues while also gaining exposure to the broader HR agenda.
You’ll join the Business Services team in Denmark, a dynamic group of professionals from a range of disciplines, including Administration, IT, Facilities, Finance, and HR. Together, we provide first-class support to our colleagues in the Copenhagen office. We're known for our collaborative spirit, quick problem-solving, and a good dose of humour (not to mention our great sense of fashion and excellent playlists). We’re excited to welcome someone who will help us keep things running smoothly and make the office an even better place to work.
Furthermore, you’ll be part of a vibrant European HR network, connecting with over 30 colleagues across Europe. We’re currently working on making our processes more efficient and aligning them across countries to strengthen collaboration and create a more seamless experience for everyone involved. It’s a great opportunity to collaborate across borders and drive positive change.
The Opportunity
This is an exciting opportunity for someone who thrives in a fast-paced environment, is passionate about making processes smarter, and has a desire to grow within HR.
You will play a key part in maintaining high-quality HR services while driving process improvements and leveraging digital tools to enhance how we work. You will not simply follow our processes but help us transform and simplify our workflows by implementing streamlined, automated solutions that save time and enhance accuracy. You will also have the opportunity to get involved in broader HR initiatives such as employee engagement and data-driven analysis.
As an HR Coordinator at Arup, you will:
Support HR operations by managing monthly administrative tasks, assisting leaders with employee matters, and providing a seamless experience for staff throughout the entire employee lifecycle. Furtheremore, you will help us improve the current processes to make them smarter.
Own and maintain accurate employee records and HR data across multiple systems, ensuring compliance and supporting seamless HR operations.
Lead the onboarding and offboarding processes to deliver a smooth, positive experience for new hires and departing employees.
Manage employee leave requests and benefits programs, balancing diverse needs while maintaining fairness and consistency.
Support recruitment and coordinate our attendance at job fairs in collaboration with Talent Acquisition.
Collaborate with our external partner to prepare timely and accurate monthly payroll.
Partner with leaders to address employee-related matters and provide guidance on HR policies, best practices, and people-related processes.
Drive improvements in internal HR processes and contribute to meaningful projects such as diversity, equity, and inclusion initiatives, supporting the development of a dynamic workplace culture.
Is this role right for you?
You have a strong sense of structure, detailed-oriented approach, and a genuine interest in supporting systems, processes, and people. You’ll also bring:
At least 3 years of experience working in Human Resources in Denmark.
Solid understanding of Danish labour law and HR practices.
Strong digital skills, particularly in Microsoft Forms, Excel, and Power BI.
Requirements
In addition to the mentioned above, you hold:
A master’s degree in HR, Business Administration, Law, or related fields – with strong academic results.
Strong administrative experience in a busy team (HR administration experience an advantage).
Strong data administration and system experience and skills including MS Office.
Ability to work independently and collaboratively across multiple tasks.
Experience with payroll processes and managing a payroll vendor.
Experience or interest in digital process optimization, including automating forms, onboarding steps, and HR workflows.
Comfortable using HR systems and digital tools; experience with data visualization or reporting platforms like Power BI, Excel dashboards, or similar.
Fluent in English and Danish.
What we can offer
A diverse office environment with staff members from all over the world Collaborate with colleagues worldwide.
Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
Frequent social events like canal boat rides, picnics, summer and Christmas parties, pool tournaments, and much more.
Benefits including private health insurance, a gross salary scheme, and other employee perks
The chance to be part of a collaborative team and work closely with your manager, fostering personal and professional growth.
Are ready to shape a better world?
Please send your CV and motivation in English. You are welcome include your motivation in a cover letter or as a short paragraph in your CV - just make sure it gives us a clear sense of whay you want the job and whay you can bring to the role.
We encourage you to apply even if you don’t meet every requirement listed above — we value diverse perspectives and experiences. However, please note that fluency in Danish is essential for this role.