HR Generalist

HR Generalist

Milan

Shape a future with purpose at Arup in Milan.

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

The Opportunity

We are seeking a dynamic and proactive HR Generalist to join our EU People Team. This role offers the opportunity to support and drive the alignment of human resources priorities with Arup’s business strategy and culture by delivering comprehensive and sustainable human resources programs.

As HR Generalist at Arup, you will:

• Ensure accurate and timely processing of payroll, including calculating wages, deductions, bonuses, and overtime in compliance with Italian labour laws.
• Manage payroll tax reporting and ensure compliance with Italian tax regulations, including INPS (National Institute for Social Security) and INAIL (National Institute for Insurance against Accidents at Work) contributions.
• Prepare and analyse payroll reports for management, providing insights into payroll costs, trends, and potential issues. Conduct regular audits and reconciliations of payroll data to ensure accuracy and resolve discrepancies promptly.
• Address employee inquiries related to payroll, benefits, and other HR-related matters, providing clear and accurate information.
• Responsible for absence management (data collection, notifications, communication with employees, correspondence with health insurance companies).
• Responsible for HR transactions in HR system related to new hires, change of status, employee benefits, certificates, training, employment contracts and termination of employment for efficient processing between HR, Facilities and IT.
• Benefit Champion in supporting for our benefits enrolment and deregistration, communication with employees, correspondence with cooperation partners and long-term development of our benefits offering.
• Coordinate the induction plans and activities, and follow-up of new hires to guarantee a smooth onboarding in cooperation with Talent Acquisition.
• Work closely with various departments to understand and meet their needs (Legal, Finance, Talent Acquisition, Facilities, IT).

Does this role inspire you?

We also value:

• +6 years of professional experience in HR or in a comparable position (Payroll management).
• Master’s degree in human resources, business administration or closely related field.
• Good knowledge of Italian labour and social security law, or a strong interest in these topics.
• Excellent knowledge of MS Office, as well as experience with Zucchetti and Oracle.
• Strong interpersonal and communication skills.
• Problem-solving abilities and the capacity to handle sensitive situations with discretion and empathy, ensuring the elevation and preservation of Arup values and culture.
• Knowledge of/experience in cross-function organisation and/or consulting company desirable.
• Fluent in Italian and English.

Why Arup?

 At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Flexible Working: Flexible working arrangements are made available to support and safeguard your financial, physical, and mental wellbeing. 

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. If you need any assistance or adjustments, please visit our Candidate Support page for contact information and assistance. We're happy to help.

Do you want to join us in shaping a better world?