Front Desk Receptionist
Arup is a global firm of designers, engineers, architects, planners, consultants and technical specialist with over 14,000 employees working in 88 offices across 33 countries. The firm is the creative force behind many of the world’s most innovative and sustainable projects. Our Asia offices employ 2,800 staff and are engaged in prestigious multi-disciplinary projects covering buildings, infrastructure, transportation, structural, environmental and industrial areas. We embrace diversity and inclusion in all aspects including individual differences and open-mindedness.
Currently we are looking for a capable and independent individual for the following position as part of the multi-disciplinary team in Manila office.
Job Role
- Greets visitors and guests and direct them to the appropriate staff member
- Prepares correspondence, presentations, email communications, reports, and other pertinent documents.
- Maintains inventory and database contacts and creates export lists for merging (i.e. roster and badges).
- Responds to telephone and electronic communications
- Attends staff meetings as required. May take notes as necessary.
- Performs word processing, photocopying, faxing, data entry, and other administrative duties as assigned.
Skills and Qualifications
- Minimum of 3 years working experience as in Administrative Assistant.
- Proficient in using Microsoft office (Word, Excel, Powerpoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills, with strong attention to detail.
- Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.
- Flexibility and adaptability to handle changing priorities and work well under pressure.
- Exceptional organizational and time management skills with the ability to prioritize task effectively