Finance Assistant

Joining Arup

Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.

Dedicated to sustainable development, Arup is a collective of advisors and experts working across 34 countries with over 19,000 employees. Headquartered in London, providing design engineering, architecture, planning, and advisory services across every aspect of the built environment. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigour to shape a better world.

The Opportunity 

To support our commitment in providing world-class finance shared services, two opportunities have arisen for extended finance administrative support to Manila Shared Services Center (SSC). The Finance Assistants will work with Manila SSC, project teams and other departments to help local/HK ground support. The roles are based in Hong Kong office.

Your role in our team

• Manila SSC extension support located in HK 
• Mainly prepares and organizes the hard copy requirements for all government’s site projects before endorsing to the project team.
• Responsible in receiving the original copies, scanning and saving the documents in the shared folder.
• Responsible in printing documents required as supporting document.
• Act as liaison between Manila AR team and local contacts such as the project team, local bank, courier and other departments.
• Prepares cheque deposit slips and arrange pick-up with the local bank. 
• Prepares manual receipt to be sent to the client and arrange pick-up of receipt with the local courier.
• Responsible in receiving the original contract and arranging the transfer of the document to the warehouse.
• HK Arup Physical cheque custodian.
• Prepares the joint venture cheque and administer signatories
• Other adhoc tasks that may require ground support.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve. 

Is this role right for you?

• Associate degree related to business administration courses
• Around 3 years of relevant working experience would be an advantage
• Capable of communicating at all levels and building strong relationships with internal and external stakeholders.
• Ability to work independently using own initiative and as part of a team.
• Organized. Strong attention to detail and an emphasis on accuracy.
• Proven ability to see projects through completion, ensuring task are finished accurately and efficiently
• Fluent in English, Cantonese and Mandarin.

Not ready to apply just yet or have some questions? Contact Nelson Wong at hkg.peopleta@arup.com

If this role is not quite what you are looking for, but you are interested in other opportunities, please sign up to our Talent Community; https://arupwhg.avature.net/talent where you will be kept up to date with roles suitable for you. 

What We Offer you

At Arup, we care about each member’s success, so we can grow together. 

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.  

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities.

Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts. We also provide medical insurance, life assurance, Accident insurance. In addition, you’ll have access to flexible benefits varied across different locations to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.  

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup. 

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Nelson Wong at hkg.peopleta@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Personal data provided by job applicants will be used strictly in accordance with the employer’s personal data policies, a copy of which is available on Arup’s Legal page.