Document Controller

Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

Arup is seeking a proactive and detail-oriented Document Controller to support project teams in managing documentation workflows and ensuring accuracy and compliance. This role involves working closely with internal stakeholders and external project participants to maintain high standards of document control. The successful candidate will contribute to project efficiency and quality through structured processes and collaborative engagement.

The Opportunity

• Set up and manage document control processes, registers, and filing systems for projects.
• Transmit and track project documentation using online document management systems.
• Coordinate document flow protocols, RFI procedures, and client deliverables.
• Attend project meetings and support onboarding/demobilisation of team members.

• Assist in producing document management plans and ensure compliance with client standards.

   

   

  At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.
  You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

   

Is this role right for you?
 

• Minimum 2 years’ experience with online document management systems.
• Proficiency in Microsoft Office and strong organisational skills.
• Excellent communication and interpersonal abilities, including calm problem-solving.
• Good English communication skill.
• Ability to work under pressure and manage multiple deadlines effectively.
• Experience in a project environment and commitment to confidentiality and professionalism.

What we offer you
At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Please see a list of Arup’s Vietnam benefits below:
•    Hybrid working policy & flexible working hours
•    13th month bonus
•    Profit Share to be released every June and November
•    Group Personal Accident of up to 30 months of basic salary for death
•    Group Medical Insurance is active from the 1st month
•    Retirement Benefit is by local law
•    Annual Medical Examination
•    Annual Leaves and Sick Leaves of up to 20 days
•    Maternity & Paternity Leave
•    Compassionate Leaves (3 days)
•    Marriage leave (3 days)
•    Employee Assistance Program
•    Reimbursement of Professional Engineers application and examination Fees

Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process
Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

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