Document Controller
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world. Arup is a UK-headquartered independent firm of designers, planners, engineers, consultants, and technical specialists offering a wide range of professional services. With 90 offices in 35 countries, their 19,000+ staff make a positive difference in the world through their work.
The Opportunity
Key Responsibilities:
- This role combines project coordination, document control, and stakeholder management to support major projects across India, the Middle East, and other focus markets
- The successful candidate will foster a collaborative and inclusive culture, proactively support project teams, and coordinate tender submissions, project onboarding, and closeout activities
- Responsibilities include managing document control systems, maintaining project records, ensuring compliance with quality standards, and facilitating communication across multidisciplinary teams and clients.
- The role also supports project budgeting, programme management, audits, and implementation of Arup’s internal processes and global initiatives
- Strong organisational, interpersonal, and problem-solving skills are essential to ensure efficient project delivery and operational excellence.
Is this role right for you?
- We are looking for candidates with a degree or diploma in a relevant field and at least 5 years of experience in document control, records management, or a similar role within the construction industry
- Experience with document management platforms such as Aconex, Procore, Autodesk Construction Cloud (ACC), or similar systems is essential, along with advanced proficiency in MS Office
- The ideal candidate will have a proven track record of supporting projects through all stages of delivery, strong communication and relationship-building skills, and the ability to manage changing priorities in a fast-paced environment.
- Attention to detail, a commitment to quality, confidentiality, and the ability to work effectively within a matrix organisation are key requirements.
- Strong presentation skills and a proactive, self-driven approach will be critical for success in this role.
Not ready to apply just yet, or have a few questions? Contact (Nisha.Gulati-nisha.gulati@arup.com). Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.
Reward and Benefits
We offer a competitive salary at all levels, and one of the best benefits packages in our sector. Core benefits include Provident Fund contribution, NPS option, Mediclaim cover (incl. family), Term Life and Accident Insurance, Employee Assistance Prog. scheme for the family to safeguard your physical and mental wellbeing. In addition, all permanent employees are eligible for the Global Profit Share scheme. Subject to scheme rules employees can receive two Profit Share payments per year, which are dependent on the firm’s financial performance.
Different people, shared values.
At Arup, we believe when talented people collaborate, great things are possible. Arup hires people with proven skills and open minds. We are taking deliberate action to create an inclusive culture that is grounded in our purpose to shape a better world.
At Arup, we welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. Our internal employee networks - BAME, Culture, Disability, LGBTQ+ and Women - provide a space for you to express your views and to make a positive difference - discover more about life at Arup here.
At Arup, we are committed to making all stages of our recruitment process accessible to candidates with disabilities. Please speak to our recruitment team and we will work with you to make reasonable adjustments to ensure you can perform at your best throughout your application.
At Arup, we appreciate that everyone’s circumstances are different and having the freedom to flex the way we work is essential to our wellbeing. If flexibility matters to you let us know when you apply, and we will discuss how this could work in your role.
What happens next?
If this could be the next step in your journey, please apply online. All applications will be considered, and we will try our very best to respond to you within 72 hours of receiving your application.
Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process
Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.
We may close the role earlier than the advertised date should we receive a large number of applications, so please ensure you apply early.