Document Controller
Document Controller
Madrid
Shape a future with purpose at Arup in Spain.
Supporting project excellence through structured information management.
Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.
Our Project Management team sits at the heart of Arup’s commitment to delivering impactful, high-quality projects. We enable multidisciplinary teams to collaborate effectively, ensuring that information flows seamlessly and that our work meets the highest standards of quality and compliance. By championing robust document control, we help create environments where innovation and technical excellence thrive.
The Opportunity
This is an excellent opportunity for an experienced Document Controller to play a key role in supporting the delivery of diverse and complex projects. You will ensure robust, consistent, and timely management of all documentation, support Arup’s internal processes and maintaining high QA standards. You’ll work closely with technical teams, project managers, and client representatives, helping to streamline workflows and enable project success. This role offers the chance to expand your skill set and make a tangible impact on project outcomes.
As a Document Controller at Arup, you will:
Log, record, and track all project documentation and deliverables according to established guidelines.
Serve as the main point of contact for information exchange and workflow protocols on the project Common Data Environment (CDE).
Verify the quality and compliance of all deliverables (documents and drawings) before release.
Manage and track responses to Technical Submittals (TS) and Requests For Information (RFIs).
Maintain accurate, well-organised, and accessible documentation records and metadata.
Support workload planning, timely delivery of project milestones, and effective communication with stakeholders.
Does this role inspire you?
We’re looking for someone who is passionate about enabling project success through structured information management and collaborative teamwork. We also value:
Experience in document control, ideally within engineering, construction, or consultancy environments.
Proficiency in multiple extranet platforms (CDEs), such as Procore, ProjectWise, Aconex, or Autodesk Construction Cloud (BIM360).
Strong organisational skills, attention to detail, and ability to manage high-volume data accurately and independently.
Excellent communication skills and the ability to work collaboratively across distributed or remote teams.
Proficient in Microsoft Office, Adobe Acrobat/Bluebeam Revu, and enthusiastic about learning new digital tools and methods. Experience with Revit/BIM is considered an advantage.
Enthusiasm for learning new tools, digital methods, and modern ways of working.
Fluency in both Spanish and English (spoken and written)
How to apply for this vacancy?
To apply for this vacancy, register your updated CV and a cover letter in English.
Why Arup?
At Arup, we offer a rewarding career with a global company committed to a better future. Our unique trust ownership structure allows us to prioritize meaningful work and invest in our people. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.
Benefits that work for you:
Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
Work-Life Balance: We offer a hybrid working model and flexible working arrangements to support work-life balance.
Well-being and Culture: Access to a range of well-being programs, including sports subsidies, social activities, and initiatives promoting a healthy work-life balance.
Arup is recognized as one of the best companies to work for in Spain in 2025 by Actualidad Económica and Forbes magazine, thanks to our flexibility policies. We also adhere to the Code of Principles of Generational Diversity, committing to equal opportunities regardless of age.
At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.
We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.
We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. If you need any assistance or adjustments, please visit our Candidate Support page for contact information and assistance. We're happy to help.
Do you want to join us in shaping a better world?
Apply using the "Apply for Job" button above
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