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Document Controller

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Document Control
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Europe Region
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DUB0000DI Requisition #

A career at Arup offers you the chance to make a positive difference in the world. Independently owned and independently minded, Arup is the creative force at the heart of many of the world’s most prominent projects in the built environment. We believe that flexible arrangements, such as hybrid working, create a more inclusive way of working that supports our diversity and the wellbeing of our people.

Dedicated to sustainable development, Arup is a collective of advisors and experts working across 140 countries. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology and rigour to shape a better world

Document Controller 

At Arup a very important part of our business is the management, recording and control of documents. Working closely with individual project teams, this process includes the accurate and timely preparation/delivery of submissions and documents to the outside world such as clients, architects, contractors, etc.  Equally important is the accurate recording, control and filing of incoming documents. 

The Document Controller is responsible for assisting in the management and control of project documents, recording incoming/outgoing documents while also providing strong administrative support to the project team. The role of the Document Controller is key to the smooth running and efficiency of the project.

 

Your Responsibilities:

  • Working closely with the Management Teams establish and maintain bespoke Document Management system for individual projects aligned to our client requirements
  • Carry out all document control functions – record incoming and outgoing correspondence on a register
  • Proactive monitoring of project QA procedures and processes, engaging with Project Teams to address issues and identify improvements
  • Liaising with Project Managers, administration staff and project technicians on all documents
  • Maintaining records and producing regular detailed reports on progress, if requested

 

Your Education/Profile

  • Previous Document Controller experience is not required.
  • Excellent communication and organisational skills.
  • The ability to maintain accurate records and work in a methodical fashion.
  • The ability to work on own initiative and to tight deadlines.

 

What to expect at Arup:

  • A multicultural and informal working environment where you can develop professionally by being part of a team who enjoy what they do.
  • Opportunities for short or long assignments at Arup’s offices and projects anywhere in the world.
  • Employees are eligible for the Global Profit Share scheme, which is dependent on the firm’s financial performance.
  • Competitive performance-based salary growth.
  • A strong corporate culture committed to its values: quality of work, holistic approach, humane organization, straight and honourable dealings, social usefulness and reasonable prosperity.
  • Continuous training and professional development that will allow you to adapt to the growing needs of our clients as we embrace digital transformation.

 

Join us in shaping a better world.

Our goal is to shape a better world, finding solutions for some of the world’s most complex problems. From climate action to social value, we consider the most expansive impacts of our work. Our drive to build a more sustainable, resilient and equitable future shapes our culture and has made us leaders in sustainable development. The successful candidate will join our multi-disciplinary design teams focusing on technical excellence and innovative solutions that create a better future for people, places, and the planet.  

 

'A better way'- Sustainability and Social Equity

At Arup, we strive to bring environmental sustainability and social equity together. We put sustainability at the heart of our projects and invest in research and development that helps tackle issues such as climate change and poverty. We have made a commitment to reach net zero by 2030 and to contribute meaningfully to the UN Sustainable Development Goals, creating shared value for our clients and our communities while safeguarding our planet. Read our net zero carbon plan here. Read our net zero carbon plan here.

A career at Arup gives you the chance to have a positive impact on the world. For us, corporate responsibility is not just a policy; it’s a way of working.

 

Equality, Diversity, and Inclusion is at the heart of what we do

We are committed to creating an inclusive working environment for talented people of any background based on merit, fairness and respect. At Arup, you’ll be a welcomed member of the team with opportunities to participate in social, cultural and educational events with the local community (e.g. as a STEM ambassador) or with your colleagues by joining staff networks such as those for women, culture or the LGBTQ+ community.

 

We are a certified CPD accredited employer with Engineers Ireland and we were named Engineers Ireland CPD Employer of the year in 2020

 

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