Document Controller (1 year contract, renewable)
Joining Arup
Arup’s purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world.
We are seeking for a Document Controller who is comfortable working independently and managing their own workload, taking ownership of document control activities and supporting Project Managers and project teams with minimal day-to-day supervision.
This is a 1-year contract, renewable.
The Opportunity
Provide day-to-day document control support to Project Managers and project teams, working independently to manage assigned responsibilities and ensuring project documentation is accurate and issued in accordance with agreed requirements.
Manage project documentation and formal communications, including the transmission, receipt, distribution and filing of drawings, reports, technical memoranda, specifications and correspondence through relevant document management systems.
Establish and maintain effective document control processes, including project registers, filing structures, document numbering protocols, generic project emails, record copies and project-specific document management requirements.
Coordinate project deliverables, comments and RFIs, maintaining relevant registers, managing incoming and outgoing information, tracking and closing comments, and providing status reports where required.
Support project set-up, delivery and close-out activities, including authority submissions, Project Document Management Plans, onboarding and demobilisation of project team members, and ensuring the latest documentation is readily available.
Contribute to continuous improvement and quality assurance, proactively identifying efficiencies within project and regional Document Control processes, maintaining a high standard of accuracy, and completing required training, development and management system responsibilities.
At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
Relevant experience in document control, ideally within a consulting, engineering or built environment business, with exposure to project-based environments.
Minimum 2 years’ experience using online document management systems, with a good understanding of document control processes, guidelines and procedures.
Highly organised, accurate and solutions-focused, with the ability to work independently, manage competing priorities and meet deadlines.
Professional, flexible and service-oriented, with a strong commitment to confidentiality and providing high-quality support to internal and external stakeholders.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
Please see a list of Arup’s Singapore benefits below:
Hybrid working policy & flexible working hours
13th month bonus
Birthday leave
Paid parental leave for birth mothers 16 weeks & new parents (excluding birth mothers) 4 weeks
Purchase Additional leave of up to 20 days (permanent employees)
Paid Annual subscription to relevant Professional association.
Reimbursement of Professional Engineers application and examination Fees
International mobility opportunities
QP allowance
Site Allowance
Work related travel insurance
Dental expense cover
Marriage leave (3 days)
Examination leave (2 days)
Family care leave
Bike Loans of up to SGD2000
Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Sabena Foo to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Arup does not accept unsolicited resumes from recruiters or employment agencies.
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