Joining Arup  

Arup’s purpose, shared values, and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. 

We are looking for a Communications Coordinator for the Arup Americas communications team who will work across essential communications with an emphasis on internal engagement.

As a Communications Coordinator at Arup Americas, you will be at the heart of our dynamic and ambitious marketing and communications team. This role offers an outstanding opportunity to drive flawless internal communication strategies that foster engagement and promote organizational growth. You will work closely with leaders at all levels, ensuring authentic messaging aligned with out firm's strategic values. If you thrive in a collaborative environment and have a passion for crafting compelling content, we want you on our team!

The Opportunity  

•  Contribute to the regional internal communications strategy through the execution of daily task for internal engagement campaigns, which involves identifying story angles, drafting emails, developing internal stories, talking to leaders at various levels, managing internal communications channels, and bringing to gear engagement activities.
• Promote organizational change and growth by supporting key communication priorities, ensuring authentic messaging, and building compelling internal content delivered in a timely manner.
• Produce internal campaigns and newsletters, maintain editorial calendar, interview experts, craft/edit stories, and share content through global internal channels.
• Manage and develop internal announcements using email marketing tools.
• Provide support for the People/HR team and recruitment marketing and communications.
• Plan, coordinate, research, and complete communications campaigns.
• Maintain a master calendar of communications priorities.
• Measure, monitor, report, and package communications performance tied to key Performance Indicators.
• Draft, edit, and contribute to impact in various presentation formats.
• Build external communications content as needed, including awards submissions, writing project pages and media updates.
• Provide daily media tracking and measurement by flagging relevant media stories.
• Track awards and conference opportunities and guide the submission process.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.  

You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.  

Is this role right for you?

• Bachelor's degree or equivalent experience, preferably in Communications, Public Relations, Journalism, English, or a related field.
• 3 or more years of experience in a coordinated communication coordinator or executive assistant role; at least one year of administrative experience preferred.
• Internal communications of People/HR team experience preferred, or experience with AEC business, innovation, and impact sectors.
• Excellent verbal and written communication skills.
• Ability to coordinate, prioritize, and manage multiple activities and deadlines with great attention to detail and a degree of autonomy.
• Creativity and problem-solving skills with the ability to find innovative solutions is a must. 
• A proactive attitude and an ability to work within a team environment and with staff of all levels. 
• Flexibility and willingness to take on a variety of new tasks on a project-by-project basis.
• Experience with InDesign, Photoshop, Illustrator, and SharePoint are major assets.
• Experience with the following software: Outlook, Work, Excel, PowerPoint, Adobe Acrobat.
• Ability to accommodate varying schedules as needed. 

Please note that all applicants must apply directly via the job portal. If this role is not quite what you are looking for, but you are interested in other opportunities for a future with purpose, please sign up to our Talent Community where you will be kept up to date with roles suitable for you to shape a better world.

What we offer you 

At Arup, we care about each member’s success, so we can grow together. 

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.  

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.  

Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. As a member of Arup, everyone shares in our success through a global profit share scheme (payments are dependent on the firm’s financial performance). Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our 401(k) plan with up to 10% company match to help you save for your future 

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available 

San Francisco Hiring Range – Hiring Range - The good faith base salary hiring range for this job if performed in San Francisco is $90,050 to $94,200 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco will differ.  

Different People, Shared Values 

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.  

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.  

Our Application Process 

We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly. 

Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. 

Stay safe online. Recruitment fraud is on the rise, and Arup’s name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process.   

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