Business Administrator - Project Administrator

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

The primary focus of this role is to deliver essential business support, ensuring smooth operations across various functions. This includes providing administration assistance for projects, client relationship management systems, and the wider groups and teams  .

The Opportunity

• Provide comprehensive administrative assistance to Group leaders, including calendar management, travel arrangements, and support for industry events and training.
• Assist with project setup, ongoing administration, financial forecasting, and client invoice generation.
• Manage client relationship systems, coordinate interviews for vacation students and graduates, and support team events, meetings, and workshops.
• Act as a Health and Safety representative, such as a first aider or fire warden
• Produce and format documents, generate monthly reports, and maintain data integrity in project SharePoint sites.

Is this role right for you?

• Relevant industry experience in administration within a consulting/engineering/built environment business
• Good understanding of processes, guidelines and job instructions, with some knowledge on of nuances and ambiguities
• Intermediate knowledge of Arup systems and able to train and help others
• Foundational awareness of health and safety best practice.
• Able to identify HSE risks, breaches or specific needs and follow internal processes to rectify.

What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. 
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Please see a list of Arup’s Australia benefits below:

Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. 
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.