Business Administrator / Commercial Analyst
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
You will play a key role in driving strong commercial outcomes through proactive reporting, financial oversight, contract compliance, and project support. Working closely with business administrators, technical teams, and leadership, you will help embed best-practice commercial processes and improve project performance across the business.
The Opportunity
• Monitor and report on project commercial performance, including financial tracking, variance analysis, forecasting, and cashflow management.
• Support Project Managers with project setup, commercial controls, invoicing compliance, subcontract administration, and maintenance of project systems.
• Coordinate monthly client invoicing and debt monitoring to ensure compliance with client and contract requirements while supporting healthy cashflow outcomes.
• Prepare and circulate project and office-level commercial reports, identify performance trends, and provide insights to support decision-making and commercial improvement.
• Collaborate with internal stakeholders and subject matter experts to implement consistent commercial processes, reporting standards, and best-practice solutions across the SA portfolio.
At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
• Minimum 5 years’ experience in project financial reporting, budgeting, cost tracking, and commercial management within a professional services or project environment.
• Advanced skills in MS Excel and Power BI, with the ability to analyse data, generate insights, and produce meaningful business reports.
• Strong communication and stakeholder management skills, with the ability to work effectively across all levels of the organisation and influence project teams positively.
• Highly organised and proactive approach, with the ability to manage competing priorities, meet deadlines, and work independently in a fast-paced environment.
• Experience using CRM and financial management systems, with the ability to quickly adapt to new systems and processes; familiarity with Dynamics or similar platforms is advantageous.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.
Explore the perks of a career with Arup Australia:
• Hybrid working policy and flexible working hours.
• Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
• Paid parental leave for the non-primary carer of 4 weeks plus the opportunity to access extra paid and unpaid leave of up to 16 weeks if you later become the primary carer (any leave taken at the time will be deducted from the total 16-week parental leave benefit).
• Birthday leave
• Annual leave loading
• Ability to purchase additional leave of up to 20 days for permanent employees.
• International mobility opportunities
• Insurances (life & income protection)
• Interest free solar energy and bicycle loans
• Novated car lease
• Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.
Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Arup does not accept unsolicited resumes from recruiters or employment agencies.
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