Business Administrator
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
Join our high-performing Perth team as a Business Administrator with a dual focus on project coordination and finance. In this role, you’ll keep projects on track and finances in order by coordinating team activities, managing invoices and interpreting timesheets. Working closely with our Business Administration Lead, you will also liaise with clients to clarify details and provide updates, ensuring our processes run smoothly and professionally. It’s a varied position that touches all sides of the business, making you the go-to person for keeping everything organised and moving forward.
We are looking for a detail-oriented, proactive problem-solver with a “get it done” attitude. You should thrive in a fast-paced environment and be comfortable juggling diverse tasks and high volumes of work. Adaptability and initiative are key, as this role carries significant responsibility and impact. Experience in a smaller or mid-sized organisation, where you’ve worn multiple hats across different business functions will set you up for success. If you’re ready to make a real difference in a dynamic team environment, we’d love to hear from you.
The Opportunity
• Deliver high-quality group and project administration support, including calendar management, logistics for meetings/events and staff onboarding/offboarding.
• Support bidding and project activities by maintaining CRM data, coordinating documentation, managing project SharePoint sites and assisting with financial forecasting and project close-out.
• Provide commercial support such as client invoice generation, supplier invoice processing and credit control assistance.
• Produce and format documents in line with corporate templates and style guidelines, ensuring accuracy and consistency across all outputs.
• Assist with operational tasks including travel arrangements, event coordination, interview scheduling and acting as a Health & Safety representative when required.
At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
• Proven administrative experience, ideally \ with strong understanding of projects, processes and guidelines.
• Detail-oriented, organised and process-driven working style, committed to accuracy, consistency and continuous improvement.
• Customer-focused mindset with strong problem-solving skills, professionalism, confidentiality and the ability to work independently.
• Learning agility and adaptability, with a growth mindset, openness to new technology and willingness to both learn from and support others.
• Strong communication, relationship-building and Microsoft Office skills (advanced Outlook/Word; intermediate Excel/PowerPoint/Teams), alongside excellent literacy, numeracy and document-formatting capabilities.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.
Explore the perks of a career with Arup Australia:
• Hybrid working policy and flexible working hours.
• Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
• Paid parental leave for the non-primary carer of 4 weeks plus the opportunity to access extra paid and unpaid leave of up to 16 weeks if you later become the primary carer (any leave taken at the time will be deducted from the total 16-week parental leave benefit).
• Birthday leave
• Annual leave loading
• Ability to purchase additional leave of up to 20 days for permanent employees.
• International mobility opportunities
• Insurances (life & income protection)
• Interest free solar energy and bicycle loans
• Novated car lease
• Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.
Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Arup does not accept unsolicited resumes from recruiters or employment agencies.
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