Business Administrator
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
Join our team as a Business Administrator and play a key role in providing vital administrative assistance to senior staff and project teams in a dynamic consulting environment. You will be responsible for a range of administrative duties across multiple functions, supporting day-to-day operations, events, and business processes, while ensuring smooth coordination and efficiency.
The Opportunity
- Provide administrative support for team meetings, events, and workshops, including logistics and documentation.
- Manage travel arrangements, including bookings for approved travel within your geography.
- Handle corporate credit card purchases and bookings for events, training, and staff gifts.
- Support calendar management for senior business leaders and team members.
- Assist with business card orders and manage distribution lists, if assigned.
- Help manage team SharePoint sites and assist with catering bookings for events.
- Provide timesheet support and assist with various P&C (People and Culture) requests.
- Assist in staff on/off-boarding and provide support for long-term and short-term assignments.
- Provide administrative assistance with tenders, including document preparation, scheduling meetings, and post-bid activities.
- Offer commercial support by processing time and expense transfers and submitting supplier invoices for payment.
At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
- Relevant industry experience in administration, particularly in a consulting, engineering, or built environment context.
- A strong understanding of processes, guidelines, and job instructions, with the ability to identify areas for improvement.
- Proficiency in Arup systems and the ability to train and support others.
- High attention to detail with a methodical approach to work and consistency in processes.
- Strong communication skills, both verbal and written, with the ability to interact with staff at all levels.
- A proactive, customer-focused approach to problem-solving, capable of resolving issues independently or escalating when necessary.
- Strong organizational and time management skills, able to prioritize tasks and meet deadlines.
- A growth mindset with the desire to learn new tools, technologies, and processes.
- Responding positively and productively to the evolving needs of the business, facilitating change
- Communicates openly through asking questions and actively listening to ensure comprehension.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, MS Teams) and excellent document formatting skills using Arup’s templates.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.
Please see a list of Arup’s Singapore benefits below:
- Hybrid working policy & flexible working hours
- 13th month bonus
- Birthday leave
- Paid parental leave for birth mothers 16 weeks & new parents (excluding birth mothers) 4 weeks
- Purchase Additional leave of up to 20 days (permanent employees)
- Paid Annual subscription to relevant Professional association.
- Reimbursement of Professional Engineers application and examination Fees
- International mobility opportunities
- QP allowance
- Site Allowance
- Work related travel insurance
- Dental expense cover
- Marriage leave (3 days)
- Examination leave (2 days)
- Family care leave
- Bike Loans of up to SGD 2,000
Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Arup does not accept unsolicited resumes from recruiters or employment agencies.
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