Assistant Company Secretarial

Joining Arup
 
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Our Corporate Services functions provide vital support enabling our members to deliver efficiently and effectively, make the most of their potential and allow Arup to operate as a truly global organisation. The Global Company Secretariat team, within Corporate Services, are governance professionals responsible for the overall coordination of the corporate decisions and related activities of all entities globally within the Arup Group corporate structure, and ensuring compliance is met.

The role will report to the Company Secretariat Team Leader and will be expected to work as part of the team. This is a maternity cover and is available with immediate effect and expected to end in February 2026. The role is responsible for a broad range of company secretarial activities, ensuring the provision of secretarial services for subsidiary companies worldwide with specific focus in assisting in the following jurisdictions: East Asia and Southeast Asia.

The Opportunity 

•    Coordination and administration of the subsidiary companies identified as under your remit within the Arup Group corporate structure with support from the Global Secretariat team.
•    To take the lead on the preparation and coordination of corporate board meetings under your remit, including drafting resolutions, agendas, uploading of board packs to board paper portal, minute preparation, crib notes and timetabling.
•    Oversight and management of relationship with other global offices or local advisors to ensure compliance.
•    To monitor developments in corporate governance and regulatory changes, best practices and recommend changes to the Group Company Secretary.
•    Support the Global Company Secretariat team during times of peak activity.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. 
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve. 

Is this role right for you?
 
•    A Chartered Governance professional with at least 5-10 years working experience in the field.
•   Wide ranging company secretarial experience in other medium to large-sized global companies covering all areas of responsibility.
•    Good knowledge of the Companies Act.
•    Experience of maintenance of company secretarial databases, preferably Diligent (or a similar database).
•    Strong technical knowledge and ability to interpret, communicate and apply corporate law and governance.

What we offer you 

At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. 
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Please see a list of Arup’s Singapore benefits below:
•    Hybrid working policy & flexible working hours
•    Birthday leave
•    Paid parental leave for birth mothers 16 weeks & new parents (excluding birth mothers) 4 weeks
•    Purchase Additional leave of up to 20 days (permanent employees)
•    Paid Annual subscription to relevant Professional association.
•    Reimbursement of Professional Engineers application and examination Fees
•    International mobility opportunities
•    QP allowance
•    Site Allowance
•    Work related travel insurance 
•    Dental expense cover
•    Marriage leave (3 days)
•    Examination leave (2 days)
•    Family care leave

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup. 
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies. 

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