Administration Assistant

Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

The Opportunity

• 一般行政作業 / General Administrative Support
  • 處理文書管理、資料歸檔及庶務管理
  • 負責櫃台行政相關事務
• 客戶接待與電話服務 / Customer Services
  • 客戶接待與電話服務 / Front Desk & Telephone Reception
  • 接待來訪客戶與訪客登記
  • 接聽及轉接電話
  • 負責會議室安排及茶水準備
  • Welcome visitors, manage guest registration, and handle incoming calls
  • Arrange meeting rooms and prepare refreshments
• 負責辦公室環境整潔與日常維護 / Office Environment & Equipment Management
  • 影印機維護（更換碳粉、感光鼓、聯絡廠商維修）
  • 整理資料櫃及公司文宣資料
  • Maintain office cleanliness and organization
  • Maintain photocopiers (replace toner/drum and coordinate vendor repairs)
  • Organize filing cabinets and company materials
• 總務及資源管理支援 / General Affairs & Resource Support
  • 協助文具採購及行政資源申請
  • 協助員工會議訂餐及公司活動安排
  • Support office supplies procurement and administrative requests
  • Assist with catering arrangements and company events
• 行政支援與主管交辦事項 / Administrative & Supervisor Support
  • 協助主管處理行政文書及其他交辦事項
  • 支援其他部門相關業務
  • 協助辦公室裝潢、設備維修及每日郵務處理
  • Assist supervisors with administrative paperwork and assigned tasks
  • Provide cross-department support as needed
  • Assist with office renovation coordination, equipment maintenance, and daily mail handling

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. 
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you? 

• 具備三年以上相關工作經驗
  Minimum of 3 years of relevant work experience
• 專科以上學歷：企業管理相關、一般商業學類，或其他商業與管理相關科系
  Diploma or above　in Business Administration, General Business Studies, or other related Business and Management disciplines
• 英文能力：聽、說、讀、寫具中等程度
  Intermediate level  in English listening, speaking, reading, and writing

What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. 
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. 
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Kaela Chau to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process 
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